Manage your grant

If you’re a researcher funded by Alzheimer’s Society, this section tells you more about our information and policies and other matters relating to management of your grant.

Last updated 07 May 2020

A message from our Chief Policy and Research Officer, Fiona Carragher:

'A number of you have contacted the Society about the impact of the coronavirus on your grants. 

'We do not wish for you or your team to be exposed to any unnecessary risk and we are acutely aware that many of your projects involve working directly with people affected by dementia, a particularly vulnerable group. We ask that you follow any local or national guidance about how to manage the virus and safeguard those that you’re working with. 

'We are aware that your work may therefore be suspended or delayed and you may not be able to complete your projects within the agreed timescales. We’d like to reassure you that we want to support the delivery of the research we have funded and are putting in place contingency plans so your research can be completed.

'We’re supportive of mitigations you may need to put in place to minimize the impact where possible. For example reordering work packages, delaying recruitment and remote working. We will be flexible with abeyance or no-cost extensions, underspend and virements, but will require notification to formerly confirm the agreement. If clinicians are called back to front line services the NHS will cover salary costs for this time. 

'We will consider cost extensions resulting from the coronavirus on a case-by-case basis, to review the overall costs with host institutions and minimise the financial impacts of the shut down where they are not covered by insurance. Any requests for cost extensions will be considered at the current end date of the project. This will enable us to assess the actual impact of delays and allow us to review the full costs with you and your host institution. 

'The Government is providing support for charity funded researchers salaries through the Job Retention Scheme (Furlough). Host institutions are responsible for making applications to the grant scheme. Information on the JRS can be found here. As this support is in place, we will not be able to consider costed extensions to cover salaries. 

'Additionally, we will not be able to provide cost extensions to enable institutions to ‘top up’ salaries from the 80% grant or salary cap. 

'We will be monitoring the impact of the virus through your progress reports and may seek additional information from you at a later date about any potential impact on your grant.

'Our Research Network volunteers are keen to continue monitoring and we would like to support you to carry out meetings remotely. We have teleconference lines that you can use.

'For more information please contact Anna-Louise Smith, [email protected]. Or you may want to try using Zoom as we find it to be the most accessible for our volunteers. 

'If you have any specific concerns about your grant please contact [email protected]. Thank you.'

All Alzheimer's Society research grants are subject to our terms and conditions.

Progress reporting

Alzheimer's Society requires progress reports either every 6 months or annually. Reports are completed on standard templates. You will be emailed when a report is required from you, with a progress report template attached. We require you to submit your final report within three months of the grant finishing.

It is important that you inform us when your grant will commence (there is an activation of grant certificate on the final page of the contract that must be returned to us before the grant starts), and if there are any delays so that we can make an accurate reporting schedule.

Please also keep us informed of other delays to your project, i.e. parental leave, staff changes etc so the schedule can be updated.

Monitoring our research

A unique aspect of Alzheimer's Society research grants is the role played by our Research Network volunteers who all have a personal experience of dementia.

Read our full guidance for researchers working with our Research Network

Find out how our volunteers with personal experience of dementia can support your research.

Learn more

Conference and publication requirements

  • All researchers are expected to acknowledge Alzheimer's Society as a funder on all posters and presentations. High resolution logos must be used and can be obtained by contacting the grants team at Alzheimer's Society.
  • Publication in scientific peer reviewed journals is an important output from grants awarded. We expect Alzheimer's Society to be acknowledged as the funder on all research publications.

If you have a query regarding communication support, or to request a copy of our logo please contact [email protected]

Open access

Please see our open access policy.

No-cost extension requests

In this regard, no-cost means that no further cost will be incurred by Alzheimer's Society and you are requesting additional time to spend the originally awarded research budget or a reallocation of funding within the original award.

No-cost extension requests should be made at least 6-months before your grant is due to end and submitted with an up to date progress report.

To request a no-cost extension for your Alzheimer's Society grant, please complete the request for a no-cost extension form.

Abeyance/ maternity/ paternity leave requests

Please complete the following form if you wish to put your Alzheimer's Society grant in abeyance. You may request that your grant be paused for reasons such as maternity leave or staff changes with a request for abeyance form.

PhD maternity, paternity, shared parental and adoption leave funding  

Currently not all research institutions pay PhD students maternity, paternity, adoption or shared parental leave as they are not always classed as ‘employees’. 

Alzheimer’s Society funded PhD students and fellows are entitled to up to 26 weeks of maternity leave on full stipend and a further 26 weeks of unpaid maternity leave. Partners are entitled to up to 10 days paid Ordinary Paternity Leave on full stipend. Partners may be entitled to up to 50 weeks of Shared Parental Leave; this could include paid and unpaid leave, depending on the individual circumstances, any paid leave should be at full stipend. 

If these costs are not fully met by the host institution then the Society will pay the difference to ensure that the students and fellows receive the level of funding outlined above. Please refer to the Research Council guidance for further details. As individual circumstances will vary, eligible students should contact the Society directly to discuss this policy. The final funding arrangements will be agreed between the student, the Society and the host institution.  

PhD sick leave funding 

If not covered by the host institution then Alzheimer’s Society will pay sick leave for PhD students of up to 4 months at full stipend and then 4 months at half stipend per annum. 

Communication support

We can support you with dissemination to help you reach a wider audience with your research findings including people affected by dementia.

We have a number of ways to help you spread the word about the findings of your research to people with dementia and their families and carers. We could write an article about your research in our  Care and Cure research magazine or in one of our newsletters, or promote your research through our website and social media channels.

Media coverage

If you have exciting results or a paper in the pipeline, please let us know as early as possible before publication. We have a press office that can help you to promote your research findings in the local or national media.

For communication support, please contact [email protected]

More information

If you have any queries about your grant or grant related processes, please contact our grants team

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